Facilities And Procurement Specialist

Job description

Company Overview

Webook.com is a next-generation, omni-channel lifestyle booking platform redefining how people plan and enjoy their free time worldwide. The platform enables users to discover and book everything from concerts, cultural and sporting events to flights, hotels, restaurants, and live-streamed experiences - all in one seamless ecosystem. Since its launch, the company has attracted over 10 million users globally and processed more than 29 million ticket bookings, consistently maintaining an app rating of 4.6+ on iOS and Android. With a rapidly growing international footprint, including recent expansion into Europe, the company is building the global infrastructure for discovering, booking, and sharing experiences - connecting culture, convenience, and technology in one unified platform.

Role Overview

We are seeking a proactive and detail-oriented Facilities & Procurement Specialist to support the day-to-day operations of our office environments across multiple countries. The role focuses on execution, coordination, and operational follow-up across facilities, procurement, vendors, and administrative services to ensure a safe, efficient, and well-managed workplace for our teams.

Key Responsibilities

Office, Facilities & Procurement (End-to-End)

Core Principle:

Owns everything related to physical office environments and the assets that make them function, from sourcing to day-to-day operation.

Scope of Ownership

• Office & Facilities Management

End-to-end ownership of office spaces, including maintenance, functionality, and readiness.

Coordination with landlords, building management, and maintenance vendors.

Health, safety, and security coordination within office environments.

Office expansions, moves, renovations, and layout changes.

Manage day-to-day office administrative services and support staff, including office attendants/tea boys, ensuring appropriate staffing, task allocation, service standards, and operational readiness.

• Parking Management

End-to-end ownership of parking allocations (assigned, rotational, visitor).

Maintenance of parking records and communication with employees.

Enforcement of parking rules and coordination with building management.

• Office Supplies & Consumables

End-to-end management of office supplies, pantry items, and refreshments.

Vendor coordination, consumption tracking, and replenishment planning.

• Vendor Management

End-to-end management of facilities-related vendors (cleaning, security, utilities, maintenance, procurement).

Service quality monitoring, SLA adherence, issue resolution, and renewals.

• Asset Management

End-to-end lifecycle ownership of office assets (equipment, furniture, etc.).

Procurement, deployment, tracking, reassignment, and disposal of assets.

Maintenance of accurate asset inventories.

• Company Procurement

Manage end-to-end procurement requirements across the company, including sourcing, vendor identification, quotation collection, commercial negotiations, purchase coordination, and delivery follow-up in line with approved budgets and procurement processes.

• Governance & Reporting (Facilities Scope)

Budget tracking for facilities and assets categories under scope.

Reporting on asset utilization, office costs, vendor performance, and facilities KPIs.

Requirements

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.

• 2+ years of experience in facilities, office, or property management (experience in Saudi Arabia preferred).

• Strong knowledge of building systems, maintenance best practices, and workplace safety standards.

• Proven ability to manage vendors, negotiate contracts, and control budgets.

• Excellent organizational, problem-solving, and communication skills.

• Proficiency with MS Office Suite and familiarity with facility management software/tools.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Fluent in English and Arabic.